Earlier sight of vendor offerings, no RFP, whilst retaining control for objective scoring and shortlisting
Turnstone Agile Sourcing uses key business scenarios, which suppliers then present /demo against.
The scenarios are short one pager documents that cover what the system / service must do (outcome based).
The process is faster than RFP, shortlisting quickly on functional fit.
This avoids you having to score a large number of huge RFP bid response documents, or generate an RFP document in the first place.
After shortlisting, more diligence is brought to bear on the remaining bidders, which again saves time and effort.
Agile allows you to more easily refine your scenarios / requirements once you’ve seen the art of the possible, and iterate these with shortlisted bidders.
And it suits cross-functional teams who can more easily include their must-haves. This may include laying the groundwork for a stronger, more operational contract with the winner.
Benefits of Agile Sourcing vs RFP
+ Faster start, authoring scenarios is more straightforward for business staff
+ Keeps the focus on the ‘must-haves’, not a 60+ page RFP of every possible requirement
+ Gets you infront of suppliers more quickly, to see what they can (and can’t) do
+ Live demo’s against your scenarios are more engaging for the team than reading and scoring large bid response documents
+ Vendors prefer it = more bids / fewer no-bids
What situations suit Agile sourcing?
Basically any time you might run an RFP, so if you need to select new software, a managed service provider (MSP), an outsourced IT service, or telecoms such as WAN/SD-WAN.
There are some important principles in how to write your scenarios and run an effective agile process, including some ways to avoid. For instance each scenario is a carefully constructed one pager document.
And where regulatory compliance is key, this is included early in our process.
Agile makes it easier and faster to go to market in an objective manner for your requirements.
Do get in touch to explore how an agile process can work for your next market approach.